Last updated July 10th, 2024

These terms and conditions (the “Terms”), apply to all individuals, corporations and representatives of corporations ("Participants" and each of them "Participant") that have purchased tickets to the Event (as defined herein) via the https://events.scienceabroad.org.il/med-confwebpage/website (in each case as defined below). Your attendance at the Event indicates your agreement to these Terms. Please read these Terms carefully. In the event that you are not in agreement and full compliance with these Terms, you are prohibited from participating in the Event.

Please review these Terms carefully. By accessing the Website and/or registering for the Event or any other use of our Services and/or by participating in the Event, you represent that you have read and understand these Terms and that you agree to be bound by them. If you do not agree with these Terms, please do not use our Services and do not register for the Event.

We may modify, add to, suspend, or delete these Terms, in whole or in part, at our sole discretion at any time. Your access of these Terms and/or use of our Services, including your participation in the Event, after modification, addition or deletion of these Terms shall be deemed to constitute acceptance by you of the modification, addition or deletion.

Please note that with respect to your visiting the https://events.scienceabroad.org.il/med-conf website (the "Website"), the following terms shall apply in addition to these Terms: https://www.eventact.com/policies/tos

1. Definitions:

"we/us/our/Company": ScienceAbroad, the organization of Israeli Scientists Abroad, R.N. 580492809. 

“Event” the Pioneering Israeli medicine conference event, to be held on  September 22nd  at New York, NY, USA, including all lectures, sessions, panels, breaks, networking events, or any other gathering which is arranged by the Company for Participants at the Event.

“Content”: materials, data, information, and products provided by the Company or its event partners at the Event, relating to or forming part of the Event.

“Fee”: the registration fee payable by a Participant (or Sponsor on behalf of a Participant) in order to register to the Event.

“Force Majeure”: has the meaning given in clause 12.

“GDPR”: Regulation 2016/679 of the European Parliament and of the Council of April, 27 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.

“Losses”: actions, damages, claims, liabilities, costs, losses and expenses (including, without limitation, reasonable legal fees).

“Participant/You/Your”: an individual who has registered to the Event in any capacity other than as a representative of the Company or of the Event Venue.

“Registration Details”: the personal data provided by Participant upon registering to attend an Event.

2.  Registration for the Event

2.1 Your registration to the Event and payment of the Fees, shall entitle you to participate in the Event as a Participant, in accordance with and subject to these Terms and Company's Privacy Policy. Any optional extras may incur an additional cost to the basic Fee.

2.2 The Registration Details of each Participant must be transferred (whether if you are an individual, or as a representative of a company or other legal entity) to us not less than ten Business Days prior to the Event, otherwise the Participant shall not be registered in the Participants List for the Event and shall not be permitted to participate in the Event. 

2.3 If you register for the Event as a representative of an entity you confirm that you have authority to register and agree to these Terms on behalf of such entity. You shall also ensure that any Participant(s) attending the Event on behalf of such entity are made aware of and shall be bound by these Terms.

2.4 As part of your registration to the Event, you shall be requested to provide certain Registration Details. You undertake to provide us with accurate and complete Registration Details. It is your responsibility to inform us of any changes to the Registration Details (including, without limitation, your email address) by updating your details at the https://events.scienceabroad.org.il/med-confwebsite.

2.5 All registrations for the Event are subject to availability and to the acceptance by the Company at its absolute discretion.

2.6 The Event requires a pass to enable entry, and you will be required to provide evidence for your identity in order that your pass will be issued to you. Participants must keep their event pass at all times during their attendance at the Event and the Company reserves the right to refuse entry or not to permit Participants who fail to produce a pass when requested to participate in the Event.

2.7 If your Event pass is lost, misplaced, stolen or forgotten a replacement Event pass will only be issued to you at the sole discretion of the Company and may be possible to purchase at the prevailing on-site Participant rate.

2.8 By attending the Event, you acknowledge that photographs and filming may be taken at the Event. The Company reserves the right to use images and videos taken at the Event in future marketing materials, including social media channels, websites, and print material, without obtaining any further approval from you or making any payment to you. If you do not wish your photograph to be taken at an Event please notify the photographer during the Event and we will use reasonable efforts to comply with your request.

2.9 Participants must be over the age of 21.

2.10 Participants may not sell, transfer, or share their Event passes. Registered Participants may be substituted by other individuals at no extra cost by notice in writing to the Company at any time, subject to compliance with these Terms, including (without limitation) the need for any substitute individuals to provide Registration Details at least 10 business days in advance prior to the Event.

2.11 All Event passes are the property of the Company and must be returned to the Company upon request. Attendees found wearing falsified Event passes and/or sharing or swapping Event passes shall be required to leave the Event.

Company may, at its sole discretion, notify any Participant that he will not be able to participate in the Event, upon full refund to the Participant. 

3. Attendance Requirements

3.1 Each Participant shall:

(a) observe the rules, policies and procedures of the Event Venue including in relation to health and safety and any reasonable instructions issued by the Company and/or the management of the Event Venue as listed in their privacy policy;

(b) behave in a respectful, professional and appropriate manner that is not in breach any applicable law or regulation or that may impose risks on the Event or the Company;

(c) maintain adequate insurance suitable for their own requirements, including personal accident and travel insurance, prior to attending the Event; and

(d) ensure they have all necessary travel documentation, including but not limited to visas and other entry permits into the United States where the Event is held, and that they comply with all health formalities and any applicable laws.

3.2 You agree that your travel to and attendance at the Event is at your own risk and not the responsibility of the Company, save as set out in clause 13. The Company is not obliged to provide any advice or assistance relating to the obtaining of visas. Failure by any Participant to obtain a visa to attend an Event shall not entitle him or her to a refund of any Fees.

3.3 Other than Event Sponsors and their Participants, Participants are only permitted to conduct business within a designated space at the Event Venue. Participants observed conducting business in public spaces or in other companies’ exhibition spaces may be ejected from the Event.

Prohibited Activities. Without limiting any other provisions of these Terms, no Participant may (i) smoke (including any electronic cigarettes, vaporizers, or similar products) inside the Event or nearby at any time, (ii) perform any activity or cause or permit anything that is reasonably likely to be disruptive or dangerous to us or any other Participant, or our or their employees, guests or property, including without limitation the meeting room(s) or the main Event premises, (iii) conduct or pursue any illegal or offensive activities or comport themselves to the community in a similar manner, (iv) engage in any sexual acts or sexually offensive conduct anywhere in the area of the Event, (v) allow any person to enter the Event without registering such person as a Participant, (vi) bring any weapons of any kind, or any other offensive, dangerous, flammable or explosive, hazardous or inherently dangerous materials into the area of the Event, (vii) bring illegal drugs into the area of the Event, or (viii) misrepresent himself or herself to the other participants of the Event. In case that Participant is an entity, Participant shall be obligated to informing the Participants on its behalf of the prohibitions contained in these Terms.

In the event that you shall schedule any meeting with other participants during the Event, by using the website, such meetings shall be at your sole responsibility without any obligation or involvement by the Company 

4. Participant Obligations

4.1 The Company reserves the right to refuse the entry of any Participant to the Event or to remove any Participant from an Event or block Participant from the Website or to cancel any Participant registration without any liability for any reason and at its sole discretion.

4.2 The Company reserves the right to recover from you any loss or damage incurred or suffered by the Company, the Event Venue, the Website or any other Participants as a result of your conduct at the Event or failure to comply with these Terms. In such circumstances, a Participant shall not be entitled to a refund of any Fees.

5. Fees

5.1 Payment in full of any applicable Fees for the Event is due upon registration. If such payment is insufficient or declined for any reason, the Company may refuse entry to the Event.

5.2 Fees are exclusive of amounts in respect of any applicable value added tax (VAT) or similar sales tax. 

5.3 Fee schedule rates are valid at the time of completion of registration provided that they are paid in full before the applicable expiration date. If the Fee for a completed registration is not paid in full before the next fee schedule comes into force, you will be charged a Fee calculated in accordance with the prevailing Fee schedule at the date of payment.

5.4 All Fees shall be paid in full without any set-off, counterclaim, deduction or withholding (other than as may be required by law).

6. Intellectual Property Rights

6.1 All Intellectual Property Rights in and to Events and in the Content relating to Events including any marks of the Event, are the property of the Company or its third party content providers. We may provide a license to third parties, including Event Sponsors, to use the Content at our sole discretion.

6.2 Participants may use the Content solely for their own personal use and benefit and not for resale, distribution or other commercial purposes.

7. Any request for permission to republish, reprint or use for any other purpose any of the Content should be sent by email to the Event contact as described in your Event Confirmation.

8. Ancillary Events

8.1 The Company may offer Participants the opportunity to attend an Ancillary Event, in which case specific Ancillary Terms may apply. Such Ancillary Terms shall be contained in the materials provided to you when you register to attend an Ancillary Event and shall apply in addition to these Terms.

8.2 If there is any inconsistency between these Terms and any applicable Ancillary Terms, the Ancillary Terms shall take precedence in relation to the Ancillary Events.

9. Changes to Event

Although the Company’s Event programs are correct at the time of publication, we may exchange the format, Content, venue, speakers, hosts, moderators and/or timing of an Event, including a change from a physical Event to an Online Event. The Company shall use its reasonable efforts to notify all Participants of any such changes prior to an Event. Participants shall have no claim or suit against the Company with respect to any such amendments to the Event. 

10. Cancellation and Substitution

10.1 All cancellations by Participants must be received in writing no later than 28 days prior to the Event for a full refund of Participant Fees paid; Cancellations received later then 28 days but no later than 14 days before the Event shall be entitled to 50% refund ( fifty percent) of Participant Fees paid. We cannot accept verbal cancellations. Participants whose cancellations are received after this deadline shall be liable for the full Fee. Participants may nominate a substitute to attend an Event in his or her place at least 10 days prior to the Event, subject to their agreement and compliance with these Terms.

10.2 Notifications of cancellations and substitutions should be sent in writing to the Company contact Hacharash 4 Hod HaSharon, Israel.or via reg-conf@scienceabroad.org.il. 

10.3 We may in exceptional circumstances need to cancel or postpone the Event, in which case we shall notify you as soon as reasonably practicable. In the event of cancellation, subject to clause 12, we shall issue Participant with a full refund of relevant Fees paid by you. In the event of postponement, we shall offer you the option to re-register for the rescheduled Event or, subject to clause 12, issue you a full refund of relevant Fees paid by you. Our liability to you as a result of any cancellation or postponement of the Event shall be limited to the amount of Fees which you have paid to us for the Event only and we shall not be liable for any additional Losses incurred by you as a result of such cancellation or postponement.

10.4 Refunds shall be issued back to the debit/credit card used for payment or by bank transfer. Refunds back to debit or credit card can only be processed within 60 days of the original transaction date. Refunds for earlier transactions must be processed by bank transfer.

11. Data Processing

11.1 In this clause 11 the terms “personal data”, and “processing” shall have the meanings ascribed to them under the Data Protection Laws.

11.2 The Company shall:

(a) comply with all applicable requirements of the Data Protection Laws; and

(b) process any personal data which it obtains or holds in relation to a Participant under or in relation to these Terms for the purposes of carrying out its obligations under these Terms, in accordance with the Event privacy policy at https://www.eventact.com/policies/privacy and as otherwise permitted by Data Protection Laws.

11.3 Registration Details of Participants will be added to our official Participant networking tool, which enables Participants to contact each other and to view the list of Participants prior to and at the Event. If you do not want your Registration Details to be included in the relevant networking tool, please email us at reg-conf@scienceabroad.org.il. You are required to use proper language and not to harass or disturb other Participants when addressing to them and these Terms shall apply on any such communications, provided however that we shall not be responsible or liable for such engagements and their consequences including any face to face meeting to be held at the Event.

12. Force Majeure

12.1 In this clause, “Force Majeure” means circumstances which are beyond our reasonable control and which are reasonably likely to affect the successful delivery of the Event or would make it inadvisable, impracticable, illegal, or impossible for us to host the Event or perform our obligations under these Terms, including circumstances, which directly affect the Participants in their home countries resulting in a material percentage of the Participants being reasonably likely to be prevented from attending the Event.

12.2 If, as a result of Force Majeure, the Company cancels the Event, the Company shall use its reasonable efforts to either (a) reschedule the Event; or (b) switch the Event from a physical Event to an Online Event, in each case to take place within two months of the original Event Dates.

12.3 If the Company is unable to reschedule the Event in accordance with clause 12.2, it shall refund the Participant Fees as soon as reasonably practicable and in the event within 30 days from the date of notice of cancellation.

12.4 Without prejudice to the Company’s obligation to refund any Fees to Participants, the Company accepts no liability and shall pay no compensation where the performance of its obligations is made impracticable, illegal or impossible by or as a result of Force Majeure.

13. Limitation of liability

13.1 Nothing in these Terms shall limit or exclude our liability for: (a) death or personal injury; (b) fraud or fraudulent misrepresentation; or (c) any other liability which cannot be limited or excluded by applicable law.

13.2 You agree that your access to the Event and your use of any of the Content is at your sole risk and responsibility and acknowledge that all Content is provided "as is" and "as available". The Content is made available for your general information and any advice, opinion, statement or other information forming part of the Content is not intended for trading or to address your particular requirements. The Content does not constitute any form of advice, recommendation or arrangement by us (including, without limitation, investment advice or an offer or solicitation to buy or sell any security, financial product or other investment) and is not intended to be relied upon by users in making (or refraining from making) any specific investment or other decisions. Appropriate independent advice should be obtained before making any such decision.

13.3 Except as expressly stated in this Agreement, the Sponsor makes no express or implied warranty or representation in connection with the Event.

13.4 Subject to clause 13.1, we shall not be liable, whether based on a claim in contract, tort (including negligence), breach of statutory duty or otherwise arising out of or in relation to these Terms, for any indirect or consequential losses including but not limited to implied warranties of merchantability, fitness for particular purpose, noninfringement, system integration, data accuracy, quiet enjoyment and freedom from viruses.

13.5 Subject to clause 13.1, the Company’s total liability to you, whether based on an action or claim in contract, tort (including negligence), breach of statutory duty or otherwise arising out of, or in relation to these Terms shall not exceed the total amount of the Fees paid or payable under these Terms.

14. Trade Sanctions

14.1 Neither you, nor, so far as you are aware, any agents or other persons acting on your behalf:

(a) is listed on the “Specially Designated Nationals and Blocked Persons” list maintained by the Office of Foreign Assets Control of the United States Department of the Treasury (“OFAC”) or any similar list maintained by the United Nations, the United Kingdom, the European Union, or any other relevant governmental entity;

(b) directly or indirectly, has conducted, conducts or is otherwise involved with any business with or involving any government (or any sub-division thereof), or any person, entity or project, targeted by, or located in any country that is the subject of, any of the sanctions administered by OFAC or any equivalent sanctions or measures imposed by the United Nations, the United Kingdom, the European Union or any other relevant governmental entity (collectively “Sanctions”);

(c) directly or indirectly supports or facilitates, or plans to support or facilitate or otherwise become involved with, any such person, government, entity or project; or

(d) is or ever has been in violation of or subject to an investigation relating to Sanctions.

14.2 Each Participant shall ensure that he is legally entitled to attend the Event and by attending, each Participant warrants, that he is not the subject of any Sanctions or trade controls or other restrictions that prohibits him to attend.

15. Assignment

15.1 We may, without your consent, assign, sub-contract or transfer any and all of our rights and obligations under these Terms to any Group Company or any entity which acquires a substantial part of the assets of our business.

15.2 Without prejudice to clause 15.1, we may sub-contract delivery of an Event to any Group Company which operates the business relating to the relevant information, publication or data product forming part of that Event.

15.3 You may not assign, sub-license or otherwise transfer any of your rights under these Terms without our prior written consent.

16. Amendment

We may make amendments to these Terms from time to time. Any such amendments shall be posted on the Event website. Amendments will be effective immediately on the amended Terms being posted on the Event website and you will be deemed to have accepted them if you attend the Event. If you do not wish to accept them, you must cancel your attendance in accordance with clause 10 of these Terms.

17. Entire Agreement

These Terms together with the Privacy Policy and any Ancillary Event terms and application or registration form (where relevant) state the entire agreement and understanding between you and the Company relating to your attendance at the Event and supersedes all previous terms, communications and discussions whether written or oral relating to that subject matter.

18. Governing Law and Dispute Resolution

These Terms shall be governed by and construed in accordance with the laws of Israel and the Tel Aviv - Jaffa courts shall have exclusive jurisdiction to settle any dispute arising out of or in connection with these Terms.

19. Contact Us

For any question, please contact us by:

Address: Hacharash 4 Hod HaSharon, Israel.
or Email: med-conf@scienceabroad.org.il